Privacy Policy
Last updated: 2 June 2026
This privacy policy explains how Ali H Advisors collects, uses, stores, and shares personal information when providing tax, accounting, bookkeeping, payroll, VAT, CIS, HMRC correspondence, and related advisory services.
Ali H Advisors handles client information confidentially and processes personal data only where needed to provide professional services, meet legal duties, protect legitimate business interests, or comply with HMRC, Companies House, anti-money-laundering, tax, accounting, and regulatory requirements.
Information We Collect
Depending on the service requested, we may collect identification details, contact details, date of birth, National Insurance number, Unique Taxpayer Reference, company registration details, VAT and PAYE references, income and expense records, invoices, receipts, bank information, payroll details, pension information, tax returns, correspondence with HMRC or Companies House, and information needed for anti-money-laundering checks.
How We Use Information
- To respond to enquiries and provide requested accounting, tax, payroll, bookkeeping, and compliance services.
- To prepare, review, submit, and retain tax returns, accounts, VAT returns, payroll reports, CIS returns, and other statutory filings.
- To communicate with HMRC, Companies House, pension providers, software providers, and other relevant authorities or professional advisers where authorised or legally required.
- To verify identity, carry out client due diligence, monitor risk, and meet anti-money-laundering obligations.
- To manage fees, engagement records, complaints, professional indemnity matters, and business administration.
Lawful Bases for Processing
We process personal data where it is necessary to perform a contract or take steps before entering into a contract, to comply with legal obligations, for legitimate interests in running and protecting the practice, and where necessary with consent. Where special category data is processed, it is handled only where a lawful condition applies, such as explicit consent, legal claims, employment obligations, or substantial public interest requirements.
HMRC and Record Keeping
Taxpayers and businesses must keep adequate records to support complete and accurate tax returns and filings. We may retain client records, working papers, tax computations, identity checks, engagement letters, correspondence, and submission evidence for as long as needed to support HMRC enquiries, professional obligations, limitation periods, and legal record-keeping duties.
As a general guide, Self Assessment business records are normally kept for at least five years after the 31 January submission deadline for the relevant tax year. Company, VAT, payroll, CIS, and accounting records may need to be kept for at least six years or longer where returns are late, enquiries are open, disputes exist, or law requires extended retention.
Anti-Money-Laundering Checks
Accountancy service providers are required to carry out client due diligence and ongoing monitoring. We may request proof of identity, proof of address, business ownership information, source of funds information, and details about the nature and purpose of the work. We may be required by law to retain due diligence records and, in limited circumstances, make disclosures to relevant authorities without informing the client.
Sharing Information
We share information only where necessary for the services, where authorised, or where required by law. Recipients may include HMRC, Companies House, banks, pension providers, cloud accounting platforms, payroll software providers, secure document portals, professional advisers, insurers, regulators, anti-money-laundering supervisors, IT providers, and law enforcement or public authorities where legally required.
Security and Confidentiality
We use reasonable technical and organisational measures to protect client data against unauthorised access, loss, misuse, or disclosure. Client information should be sent through secure channels wherever possible. Email and internet communications may carry inherent risks, and clients should avoid sending unnecessary sensitive information unless requested.
International Transfers
Some software or service providers may process information outside the United Kingdom. Where this occurs, we expect appropriate safeguards to be in place, such as UK-approved transfer mechanisms, contractual protections, and provider security controls.
Your Rights
Subject to legal limits, individuals may have rights to access their personal data, request correction, request erasure, restrict or object to processing, request data portability, and withdraw consent where consent is the lawful basis. Some rights may be limited where data must be retained for HMRC, legal, accounting, anti-money-laundering, or professional purposes.
Complaints
Privacy questions or requests should be sent through the contact form on this website or by writing to Ali H Advisors at 48 George Street, G2 1BP, Scotland. Individuals also have the right to complain to the Information Commissioner's Office if they believe their data protection rights have not been respected.